The Family Educational Rights and Privacy Act (FERPA)
These policies and procedures apply to Webster University students enrolled at extended campuses in the United States.
The purpose of the Family Educational Rights and Privacy Act of 1974 (FERPA), as Amended, is to afford certain rights to students concerning their education records. The primary rights afforded are the right to inspect and review the education records, the right to seek to have the records amended, and the right to have some control over the disclosure of information from the records. Webster University accords all the rights under the law to students.
Students will be notified of their rights as stipulated by FERPA annually by publication on the World Wide Web, in the student newspaper the Journal, or any method deemed appropriate by the Registrar.
Procedure to Inspect Education Records
The law provides students with the right to inspect and review information contained in their education records, to challenge the contents of their education records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they feel the decisions of the hearing panels to be unacceptable. The Vice President of Students and Enrollment Management at Webster University has been designated by the institution to coordinate the inspection and review procedures for student education records, which include admissions, personnel, academic, financial files, and placement records. Students wishing to review their education records must make a written request to the Office of the Registrar. Students must be given access to their educational records within 45 days from the date of the request. If a student does not live within commuting distance of Webster University and does not have an unpaid financial obligation to Webster University or a pending disciplinary action, the student may request, at his expense, copies of his record in lieu of inspection using copier charges listed in the Registrar’s Office. In cases where the student is denied a copy of the record, the student retains the right to the inspection of the records.
FERPA provides that students may not inspect and review the following:
Correction of Education Records
Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, should follow these procedures in the order they are listed:
Disclosure of Education Records
Webster University will disclose information from a student’s education records only with the written consent of the student, except:
All of these exceptions are permitted under FERPA.
Record of Request for Disclosure
Webster University will maintain a record of all requests for and/or disclosure of information from a student’s education records. The record will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the student.
FERPA states that the disclosure of directory information is optional. Therefore, Webster will disclose directory information, which includes the following: the student’s name, enrollment status, degrees, date of attendance, e-mail address, telephone number, major field of study, admission status, campus, school, division, class standing (freshman, sophomore, junior, or senior), awards, participation in officially recognized activities, sports, weight and height of members of athletic teams, and photographs. The University limits disclosure of the following directory information except as deemed appropriate by the Registrar or staff member who have undergone FERPA training: local and permanent addresses and class schedule. (Modified March 2001)
Requests for Nondisclosure of Directory Information
Students may restrict the disclosure of “directory information” by completing the appropriate form at the Office of the Registrar, Academic Advising Center, or the Office of Graduate and Evening Student Admissions. The University will honor this request but cannot assume responsibility to contact the student for subsequent permission to release information. Nondisclosure will be enforced until the information is subsequently released by the
student. Regardless of the effect upon the student, the institution assumes no liability for honoring the request to restrict disclosure of directory information. Restriction of directory information will preclude Webster University’s ability to confirm your attendance or, if in effect upon graduation, degree attained for employment, credit, or other purposes.
For the purpose of this policy, Webster University has used the following definitions of terms:
Student: any person who attends or has attended Webster University.
Directory Information: information as defined by Webster University that would not generally be considered harmful to the student or an invasion of privacy if disclosed.
Education records: any record, stored on any medium, maintained by Webster University or agent of Webster University, which is directly related to a student, except:
School Official: a person who is:
Legitimate educational interest: a school official has such an interest if the official is:
Types and Locations of Education Records
|ADA/504 Documentation and Accommodation Records||Academic Resource Center|
|Academic Records||Registrar's Office|
|Admissions Records||Admissions Office|
|Disciplinary Records||Campus Director and/or Dean of Students|
|Financial Records||Business Office|
|Financial Aid Records||Financial Aid Office|
|Health Records||Student Health Services|
|Occasional Records||Divisional Offices, Academic Division Offices|
Revisions and clarification will be published as experience with the law and institution's policy warrants.